Job Title: Purchase to Pay Accounts Payable Admin (P2P)
Division: L’Oreal North America BEST (Business Expertise, Services and Technology)
Location: Tampa, FL.
Reports To: Accounts Payable, Manager
Who We Are:
For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.
What You Will Learn:
The Accounts Payable Administrator is responsible for the completion of P2P specific tasks which encompasses the financial management of the company’s expenses by receiving, processing, verifying and reconciling invoices in an effective, up to date and accurate manner. Mentors team members while providing support to supervisor
- Process high volume of invoices (100-120 a day)
- Respond to internal and external customer inquiries including vendor and procurement issues
- Reviewing purchase orders and resolving discrepancies through managing parked & blocked reports to facilitate timely vendor payments
- Ensure invoices are posted according to terms to identify discount opportunities
- Assists with accounting records for audit purposes
- Reconcile monthly statements and transactions
- Calculates and reports sales tax based on paid invoices
- Monthly reconciliation of duplicate payment claims
- Monthly reconciliation of affiliate invoices and statements
- Ensure all vendor statements are properly reconciled to ensure timely GR/IR review
- Accurate posting of in transit inventory
- Daily interaction with divisional stakeholders to research discrepancies and find solutions to non-compliance issues
- Prepare reports and analysis for senior leaders as required
- Support internal audit requests
- Participate in process improvement initiatives or other assigned projects
What We Are Looking For:
- Have autonomy to electronically process accounts payable transactions by way of 3- way matching
- Coordinate assigned activities within the accounts payable function to ensure accurate and timely payment processing through the use of SAP
- Function as an AP Champion to ensure proper and consistent compliance with L’Oréal approved policies and procedures
- Influence and work collaboratively with buyers, vendors and various business partners to gain resolution on parked and blocked invoices
- Leverage customer service and communication skills to respond to internal and external customer inquiries including vendor statement reconciliation and procurement issues
- Be empowered to think outside of the box and offer new and creative solutions and ways of working to improve our global business service center
- Be involved in special projects that impact our business goals
- Understanding of the proper Procure-to-Pay process (P2P) and proactively propose and support improvements of the P2P policies and procedures
Required Qualifications:
- 3-5 years accounts payable experience required
- Must work independently with minimum supervision
- Thorough problem solving and well-developed analytical skills
- Strong communication, influencing and negotiation skills
- Must be proficient in Microsoft Excel (Intermediate or Advanced skills)
- Must possess strong interpersonal skills and enjoy working in a highly networked and collaborative team environment
- Very strong variance analysis research experience
- Resourceful, resilient, and capable of managing complex journal entries
- Must have a strong understanding of financial and operational controls
- Ability to thrive in a dynamic, fast-paced work environment
- Ability work in an open floor office environment
Preferred Qualifications:
- SAP or similar big ERP experience
What’s In It For You:
- Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
- Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)
- Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy
Program, Volunteer Time, Summer Fridays & More!)
- Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for
Discounted Products, Monthly Mobile Allowance)
- Learning & Development Opportunities for Career Progression (Unlimited
Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, &
More!)
- Employee Resource Groups (Think Tanks and Innovation Squads)
- Access to Mental Health & Wellness Programs
Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!
We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
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