Retail Design & Visual Merchandising Admin Assistant - LUXE
When you look at L’Oréal, what do you see? If all you see is lipstick, look again and experience the Freedom to go Beyond the ordinary. That’s the beauty of L’Oréal. We operate in 150 countries on 5 continents. With 36 international brands and 86,000 employees worldwide, we’re well on our way to fulfilling our common purpose: to create beauty that moves the world.
By 2030 we want to capture over another 1 billion consumers around the world. How? By creating cosmetic products which meet the infinite diversity of consumers beauty needs and desires, and always through digital innovation. Not only that but taking our sustainability goals seriously; moving us to a more inclusive and sustainable society, for every generation.
Our brands, dynamic culture, and always being our own challenger mean that we offer freedom and opportunity you won’t get anywhere else.
If you want the Freedom to go Beyond, we’ll see you at L’Oréal.
If you join the L’Oréal Luxury Division, you’ll directly contribute to providing our consumers the best products and brand experience by making it unique for them.
Thanks to our strong, balanced, and complementary portfolio we are able to meet the needs of every consumer, at every price level.
Our portfolio makes up 26 brands of which 17 are global, including the highly aspirational and multi-expert ones such as Lancôme, Yves Saint Laurent and Giorgio Armani. Our incredible strength comes from allowing us to win in any environment; the most important one being the teams, which are talented, diverse, committed, passionate in every region, country, department, and function.
As the Retail Design & Visual Merchandising assistant, your role is to assist the RDVM director and the team on all projects within the luxury division.
You will be responsible for raising and tracking purchase orders, ensuring smooth purchasing processes in accordance with group guidelines. Additionally, you will serve as the backbone in supporting all refit, maintenance, tender and installation projects.
You are resilient and always approach tasks with a sense of purpose and ownership.
You manage my energy well to maintain a positive mindset and overcome obstacles.
While I am confident in my abilities, I also recognise the importance of accepting limitations and stepping back when necessary. I excel at collaboration and building strong relationships with diverse individuals. I am sensitive to beauty and appreciate the emotions it evokes.
As a self-motivated learner, I am self-aware and open to new experiences. I embrace mistakes and past experiences as opportunities for growth, and I am not afraid to step out of my comfort zone. I am independent and take full responsibility for managing projects from start to finish with integrity.
Another key responsibility will be to report, track, and review capital expenditure and VM budget throughout the year.
In this role, I will collaborate closely with the two heads of RD and VM, finance, purchasing, accounting, and all brands, retailers, and contractors, and report directly to the RDVM director.
You will
• Act as the main point of contact for the RDVM & Field Merchandising teams for all purchasing and financial queries.
• Oversee PO management for all brands, including raising POs, tracking PO information, and chasing for approvals.
• Ensure all projects are on time and processes are followed correctly.
• Be an ambassador for My Market, the L’Oréal purchasing Platform.
• Work with accounts payable to resolve invoice queries and PO discrepancies.
• Support RDVM teams with their budget planning, including asset creation, transfer, reclassification, and disposal.
• Track and manage the annual and quarterly budget for the team across all brands, covering both CAPEX and OPEX trackers.
• Support finance by actualising the monthly budget and preparing a spending summary for each trend.
• Assist RDVM teams with maintaining trackers and streamlining Excel spreadsheets and processes.
• Work with purchasing to ensure all POs are raised accurately. Regularly check team spending to ensure compliance and correct procedures.
• Prepare quarterly presentations on budget spend for all brands, summarising clearly for top-level management.
• Communicate regularly with suppliers to ensure a smooth payment process and keep them informed with relevant PO information.
• Analyse store sell-out data and help calculate ROI to review spending in correct segments and with retailers.
• Review investment into store assets and maintain good working relationships with the assets team.
You have
• Strong organisational and administrative skills.
• Ability to effectively manage a variety of stakeholders.
• Excellent proficiency in Microsoft Office, particularly advanced skills in Excel and PowerPoint.
• Confident in delivering presentations.
• Strong communication skills, both written and verbal.
• Analytical skills and comfort in working with numerical data.
• Ability to establish and improve processes, as well as solve problems.
• Good understanding of capital and operating expenditure.
• Keen interest in Retail Design and Visual Merchandising
• Determined and creative mindset.
• Experience in raising purchase orders (POs) and handling invoices.
• Familiarity with SAP software.
• Experience in luxury retail is a plus.
• Passion for the beauty industry is a plus.
• Interest and desire to learn about design, architecture, and the luxury retail industry would be a plus .
MY CORE KPIS ARE:
1. CAPEX & OPEX Management. Key result: Ensuring proper tracking and reporting of CAPEX and OPEX as well as accurate and timely SRI and closures
2. Budget Construction. Key result: Timely and accurate development of budgets for RDVM & Field Merchandising teams.
3. Purchasing and finance Compliance. Key result: Ensuring compliance with purchasing and finance policies and procedures. Efficient management of purchase orders (PO) and goods receipt notes (GRN) to minimise discrepancies and delays.
You show
Ambition: You anticipate, think and dream big, demonstrating a high level of aspiration. You are self-driven and show proactivity, especially when seeing problems as challenges. You thrive for exceptional performance.
Judgement: You can balance operational and strategic thinking, challenging the status quo and managing confrontation effectively. You cut quickly through complexity and ambiguity whilst also thinking sustainably and are future-oriented. You reduce complexity to get things done.
Resilience: You always demonstrate purpose and ownership mindset but manage your own energy well. You uphold positivity for others and persist, bouncing back when faced with obstacles. You step back at times and accept limits.
Empathy: You cooperate and network effectively, creating genuine and trustful relationships with diverse people. You are sensitive to beauty and related emotions, always supporting others and showing benevolence. You understand and respect others’ feelings and motives.
Learning Agility: You are a self-motivated learner, showing self-awareness and demonstrating openness and curiosity. You experiment and learn from mistakes and past experiences, always showing courage and stepping out of your comfort zone. You support the development of a learning culture.
You get
Looking for a good work/life balance? With our new hybrid working scheme, you can take a flexible approach to work as well as benefit from early finishes on Fridays during the summer...so you can enjoy more time with your friends and family.
As any great employer should do, we make sure we look after your financial wellbeing. That’s why we have a great pension plan, profit share scheme and many more incentives to give you the security you deserve. We also put employee health and wellbeing at the front of everything we do; fully training employees as mental health ambassadors to support and educate ourselves further. There’s also the chance to enrol in medical and dental insurance, gym discounts, and health check-ups.
Oh, did we mention that as an employee you also get discount sales of up to 70% off throughout the year on our 36 brands? Plus, you also get the option to share that in our Friends and Family sales as well!
How we recruit
At L’Oréal, we take pride in creating a diverse, equitable and inclusive environment where everyone is welcome and their contributions are valued. When we recruit, hire, train, promote or engage in any other employment practice, we are committed to being an inclusive employer regardless of race, religion, gender identity, sexual orientation, national origin, age, socioeconomic status, medical condition or disability, or any other protected status. When we look for talent, we welcome difference - different backgrounds, experiences, personalities and perspectives. The beauty we find in our differences gives us the freedom to go beyond. That’s the beauty of L’Oréal.