Accounts Payable Administrator (P2P)
L’Oreal North America Global Business Service Center– St. Petersburg, FL
L’Oréal leads the world of beauty with 36 global renowned brands such as L’Oreal Paris, Maybelline, Lancôme, Ralph Lauren, Matrix, Redken, Carol’s Daughter, Skinceuticals, Essie, Kiehl’s, YSL, NYX Professional Make Up, Urban Decay, Mizani, and Clarisonic. We have a presence in 140 countries, over 400 registered patents, launching over 500 products a year and 3.7% of its consolidated sales invested into its world-wide research facilities, L’Oréal is a technologically advanced company which manufactures and supplies over 4.5+ billion units annually to the world.
We are the Accounts Payable team located at the brand new, state of the art, L’Oreal Shared Services Center in St. Petersburg, FL. We support and process all payables for L’Oreal USA and Canada. We lead and ensure the completion of all the critical accounts payable transactions for all brands in the L’Oreal USA and L’Oreal Canada portfolios. We are always aiming to reach even greater heights in terms of accuracy and timing and are looking for exceptional Accounts Payable professionals like you! Opportunity: Come join our dynamic team! We are currently actively looking for a:
Accounts Payable Administrator (P2P)
L’Oreal North America Global Business Service Center– St. Petersburg, FL
Job Summary:
The Accounts Payable Administrator is responsible for the completion of P2P specific tasks which encompasses the financial management of the company’s expenses by receiving, processing, verifying and reconciling invoices in an effective, up to date and accurate manner.
AP Administrator Responsibilities:
- Have autonomy to electronically process accounts payable transactions by way of 3- way matching
- Coordinate assigned activities within the accounts payable function to ensure accurate and timely payment processing through the use of SAP
- Function as an AP Champion to ensure proper and consistent compliance with L’Oréal approved policies and procedures
- Influence and work collaboratively with buyers, vendors and various business partners to gain resolution on parked and blocked invoices
- Leverage customer service and communication skills to respond to internal and external customer inquiries including vendor statement reconciliation and procurement issues
- Be empowered to think outside of the box and offer new and creative solutions and ways of working to improve our global business service center
- Be involved in special projects that impact our business goals
- Understanding of the proper Procure-to-Pay process (P2P) and proactively propose and support improvements of the P2P policies and procedures
Duties/Responsibilities:
- Process high volume of invoices (75-100 day)
- Respond to internal and external customer inquiries including vendor and procurement issues
- Reviewing purchase orders and resolving discrepancies through managing parked & blocked reports to facilitate timely vendor payments
- Ensure invoices are posted according to terms to identify discount opportunities
- Assists with accounting records for audit purposes
- Reconcile monthly vendor statements and transactions
- Knowledge of Manufacturing processes and discrepancies (pricing, good receipt, quantity discrepancies)
- Calculates and reports sales tax based on paid invoices
- Other related duties as assigned
Required Skills/Abilities:
- Experience with 3-way purchase order matching required
- Knowledge of Microsoft Office Suite required
- Intermediate/advanced level proficiency in Microsoft Excel required, including but not limited to working knowledge of v-lookup and pivot tables
- Experience working with ERP and OCR systems; SAP/ReadSoft experience is highly preferred
- Must be willing and able to work overtime during peak demand periods and monthly closing cycle
- A positive, upbeat, and ‘can-do’ attitude
- Robust knowledge and experience in working in Accounts Payable
- Strong communication and interpersonal skills inclusive of the ability to work as a member of a team
- Strong problem solving and organizational skills
- Attention to detail along with excellent time management skills
- The ability and desire to work independently and take ownership of your own personal brand
- Ability and passion to thrive in a dynamic, fast-paced and ever-changing work environment while multi-tasking
Education and Experience:
- 2-4 years accounts payable experience required
- High School Diploma required. College degree preferred
We offer excellent benefits including health insurance, dental insurance, profit sharing bonus, 401K, pension plan, summer hours, free goods allowance, work from home benefits and many more. We are looking for strong accountants interested in a long-term career with the #1 beauty company in the world!
We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
If you require reasonable accommodation to complete an application for a recognized disability under applicable law, please email [email protected]. Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.