T&E Manager

Join a dynamic and innovative team at L'Oreal Business Expertise, Services & Technology Division (BEST) in WARSAW! We seek a highly motivated and experienced Executive Assistant to play a pivotal role in our continued success. It's an opportunity to make a real impact on BEST Warsaw's values and shape our future success. 

At BEST WARSAW, We're Driven by Excellence. We live by our motto: a relentless pursuit of efficiency, top-tier service, and world-class business indicators. We embrace transformational agility and a lean culture in everything we do. But it's not just about the numbers; we prioritize diversity, cultivate a vibrant and supportive work environment, and champion the growth of our employees, offering opportunities for both vertical and horizontal career advancement. We're committed to high employee satisfaction and regularly check in to ensure we're delivering on that promise.

T&E Manager

The T&E Manager leads the delivery and continuous improvement of Travel & Expense services for a global L’Oreal population. The role ensures reliable, compliant and employee-focused operations while driving service quality, efficiency and collaboration across markets and L’Oreal stakeholders.

Key responsibilities

• Lead day-to-day T&E service delivery across the global service line, ensuring agreed service levels and controls are met.
• Manage and develop the T&E team, building expertise, engagement and accountability.
• Oversee core T&E activities, such as expense report processing, employee support, policy guidance, audit controls and issue resolution, in line with the agreed operating model.
• Monitor service performance, analyze trends and risks, and implement corrective actions and process improvements.
• Maintain effective governance and control practices, escalating significant operational, compliance or service issues as appropriate.
• Partner with Finance, HR, IT, local teams and external providers to resolve issues and improve the employee experience.
• Support system enhancements, automation and transformation initiatives affecting T&E services.
• Prepare and communicate operational updates, performance insights and improvement plans to relevant stakeholders.
• Promote consistent ways of working and knowledge sharing across the global service line.

Experience and qualifications

• Understanding of expense management processes, controls and service delivery.
• Experience working with T&E systems and digital tools (Concur, SAP); Proven team management experience, preferably leading international or cross-cultural teams. 
• Exceptional Stakeholder Management: Demonstrated ability to collaborate with and influence stakeholders. 
• Tech-Savvy & Continuous Improvement Mindset: Solid practical knowledge of financial systems and reporting tools. Strong understanding of how technology and automation can be leveraged to drive process efficiency, simplify workflows, and deliver enhanced value to stakeholders.
• Strong commitment to upskilling teams, mentoring colleagues, and fostering a high-performance, customer-centric culture. 
• Strong analytical and problem-solving skills with ability to translate complex requirements into clear, compelling narratives that drive engagement and organizational adherence. 
• High degree of independence and the organizational agility to manage competing priorities and strict deadlines in a fast-paced environment. 
• Fluent English; additional languages are an advantage.

We offer:

• Plenty of opportunities to grow – cross-divisionally and functionally. 
• Rich e-learning package.
• Attractive benefit package including sports card, private health care, life insurance, pension package, and internal boutique with a discount, and product allocations.
• Annual bonus system.
• Diversity & Inclusion: L'Oréal promotes equal opportunity, diversity and inclusion. We prevent discrimination and harassment of any kind based on gender, skin color, religion, sexual orientation, origin, or disability. We walk the talk every day when it comes to Diversity & Inclusion.

“ I agree to the processing my personal data by L’Oréal Polska Sp. z o.o. with its registered office at Grzybowska 62, 00-844 Warsaw included in the CV, recruitment form and other application documents for the purpose and the scope necessary to carry out the recruitment process for the position of Media Manager*"

[ ] I agree to the processing of my personal data included in the CV, recruitment form and other application documents for the use in the future recruitment by L’Oréal Polska Sp. z o.o. with its registered office at Grzybowska 62, 00-844 Warsaw.

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Information clause

The controller of personal data is L’Oréal Polska Sp. z o.o with its registered office in Warsaw (00-844) at Grzybowska 62. Contact with the Data Protection Officer and additional information about the personal data processing carried out by the Company is possible via e-mail address: personal-da@loreal.com.

The processing of personal data is carried out for the purpose of the recruitment process in accordance with Article 6(1)(c) of the General Regulation on Personal Data of 27 April 2016, (hereinafter GDPR). Data processing to a wider extent than resulting from the provisions of labour law, for the purposes of the future recruitment processes will be carry out on the basis of the given consent with accordance with Article 6(1)(a) of the GDPR.

Your personal data will not be disclosed to other entities without your prior consent. Your personal data may be made available and at the request of entities authorized to do so under the law. The controller may, by means of a written contract, entrust to another entity the processing of your personal data to the extent and for the purpose necessary to perform the service. Your personal data will not be transferred to a third country/international organization.

Your personal data will be kept for a period of 2 years from the end of the recruitment process – in which case these data will be processed until the consent is withdrawn.

You have the right to access their data, rectify, delete, object, limit processing and transfer. Your consent may be withdrawn at any time. Withdrawal of the consent will not affect the lawfulness of the processing of your personal data that was made on the basis of your given consent before its withdrawal. A declaration of withdrawal of the consent to the processing of your personal data should be sent to the e-mail or postal address indicated above.

You have the right to lodge a complaint to the President of the Personal Data Protection Office if you feel that the processing of your personal data violates the provisions of the GDPR.

Provision of personal data is voluntary but necessary for the participation in recruitment process. Failure to provision of personal data will result in the inability to participate in the recruitment process.