Job Title: Maintenance Planner
Division: Consumer Products
Location: Florence KY Manufacturing
Reports To: Senior Technical Manager
Who We Are:
For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.
At L'Oréal Operations, we create innovative, inclusive, and sustainable beauty together with our business partners by designing, developing, sourcing, manufacturing, and distributing over 6 billion products globally every year. We support over 36 brands across four L’Oréal divisions. We are consumer-oriented, and we act responsibly all along the value chain. Come join our dynamic team!
What You Will Learn:
This position serves as the liaison between the Units of Production and Centralized Maintenance and is responsible for planning, scheduling and coordination of all plannable maintenance work performed via the Centralized Maintenance team. The position is also responsible for the maintenance of records and files, and is the computer maintenance management system (CMMS) champion for the site. This position is responsible for long-range and short-range planning, maintaining the rebuild and PM kitting area, and ensuring timely completion of improvement opportunities submitted through the CMMS.
Tasks, Duties & Responsibilities | % of time spent. Total should = 100% |
1. Job Screening - the planner receives all requests for maintenance work, except those which must be performed on the same day as requested; Reviews & screens each request for completeness, accuracy & necessity. | 5% |
2. Job Requirements - The Planner examines the job to be performed and determines the best way to accomplish the work—consulting with the requester and/or the Facilities Manager as appropriate. | 5% |
3. Job Research - Uses Equipment History to determine if the job has been previously performed. | 5% |
4. Detailed Job Planning - Details & phases job requirements. | 20% |
5. Job Preparation, Outside Contractors - assembles the planned job package to ensure all is complete from strategic planning to tactical execution of the plan. Determines if outside contractors are required for the task and manages permits as appropriate | 5% |
6. Procurement - ensures the job is released for scheduling only when all required resources are on-hand. | 20% |
7. Job Scheduling - allocates & coordinates the resources required for specific jobs & determines when jobs get complete & which resources can best be applied to their performance. | 20% |
8. Job closeout - Issues final schedule & ensures timely completion. | 5% |
9. CMMS Administration – Administrate the CMMS system to include interactions with the Accruent (Maintenance Connection) team during bi-weekly meeting. Add newly hired employees to the system for access. Manage password issues. Train new technicians on system use and work order flow. Minor manager training on running reports. | 5% |
10. KPI’s and Auditing – Manage maintenance KPI’s and participate in Audits | 5% |
11. Miscellaneous – maintains essential records & files, reviews historical cost information, budgetary involvement, various cost trends analysis, other maintenance related tasks & special assignments as requested | 5% |
This role pivots on effective information synthesis and decisive action. The Maintenance Planner acts as a critical bridge between Production and Centralized Maintenance, analyzing information from both areas to develop and execute plans that minimize production disruptions. This high-impact position requires substantial independent judgment and decision-making. While the Technical Manager provides final approval, the Maintenance Planner autonomously creates daily plans, making critical decisions that directly affect Safety, Quality, Delivery, Cost, Environment, and Morale. These decisions are made with intermittent supervisory oversight, relying heavily on the Planner’s training, expertise, and understanding of operational priorities.
- Safety: The Maintenance Planner’s decisions directly impact plant safety. For example, prioritizing and scheduling preventative maintenance tasks, selecting appropriate safety procedures for specific jobs, and ensuring adequate resources are allocated for safe execution are all crucial decisions that contribute to our goal of zero accidents.
- Quality and Delivery: Effective planning and scheduling are essential for maintaining product quality and meeting delivery commitments. The Planner’s decisions regarding equipment downtime, resource allocation, and prioritization of repairs directly influence product quality and on-time delivery to our customers.
- Cost: The Maintenance Planner plays a key role in controlling maintenance costs. Decisions regarding the timing and scope of repairs, the efficient use of resources, and the implementation of cost-effective maintenance strategies contribute to achieving budgetary targets.
- Environment and Morale: The Planners’ decisions also consider environmental impact and team morale. This includes selecting environmentally responsible maintenance practices and fostering a collaborative work environment between maintenance and production teams. This collaborative approach and clear communication contribute positively to team morale and overall plant efficiency.
What We Are Looking For:
Required Qualifications:
- Bachelor’s degree in a technical field or equivalent experience preferred
- Minimum of 3-5 years of experience in planning and scheduling within a manufacturing environment
- CMMS experience preferred
- Inventory management and parts kitting experience preferred
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Demonstrated project planning or management skills
- Basic understanding of mechanical, electrical, and/or instrumentation principles related to industrial equipment Familiarity with various maintenance techniques and procedures
- Highly organized and detail-oriented. Ability to manage multiple projects and deadlines effectively. Excellent time management skills.
- Ability to identify and resolve maintenance issues, analyze data to identify root causes of equipment failures, and develop corrective actions. Strong analytical and problem-solving skills
- Excellent communication and interpersonal skills. Ability to effectively communicate with various levels of the organization, from technicians to management. Proven ability to build consensus and foster collaboration between production and maintenance teams
- Ability to manage multiple priorities or projects
As an integral part of our culture at L’Oréal, wellness is at our core. We not only offer a generous Benefits Package (Medical, Dental, Vision, 401K), we also offer flexible time off, work from home days, and a pension plan! Additionally, you will have access to company perks such as Makeup, Skincare, and Fragrance! Employees receive a stipend for L'Oréal products as well as VIP Access to L’Oréal’s Internal Shop for Discounted Products, and other perks such as Monthly Mobile Allowance, discounted gym memberships, and ERGs.
Additional Benefits Information As Follows:
- Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
- Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
- Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)
- Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
- Employee Resource Groups (Think Tanks and Innovation Squads)
- Access to Mental Health & Wellness Programs
Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!
We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting [email protected]. If you need assistance to accommodate a disability, you may request an accommodation at any time.
Our Safe Together Plan: Your safety is our highest priority. We will proceed with caution and adhere to enhanced protection standards to ensure our sites are safe for all employees. We must all operate with the shared responsibility for each other’s health & safety in mind.