BUSINESS ASSISTANT
A DAY IN THE LIFE
- Be responsible for the extensive diary management of the brand leads on L’Oréal’s PPDLT
- Proactively resolve scheduling conflicts and act as gatekeeper according to the GMs priorities.
- Ensure the agendas for the meetings they own are prepared and cascaded in a timely manner and that agendas for the meetings they attend are shared with them in advance.
- Work closely with the brand team and provide admin support (including but not limited to): extensive Purchase Order creation and management of trackers where required, travel & accommodation, agendas and meeting ownership for brand Mancom
- Manage the budget and execution for Mancom events including team offsites, workshops, dinners etc.
- Support on Brand events where needed across Marketing and PR.
- Book regional and international travel and accommodation.
- On many occasions be the first point of contact between senior external stakeholders, senior internal stakeholders. Supporting their relationships with these important contacts is a key priority for this role.
- Support the new starter and leaver process, including co-ordinating the FIT induction programmes for the direct reports of the GMs
- Keep relevant Microsoft Teams channels and email distribution lists up to date.
- Gather and communicate important business information to the GMs teams and be the teams’ point of contact for all administrative queries (issues resolution, IT requests, room booking, catering etc).
- Support with taking minutes of key meetings.
- Support with ad-hoc projects both in brand and division.
- Support with team social events/ this can require evening support.
- Work in partnership with the Executive Assistant and Business Assistants across the UKI business and other markets to facilitate meeting and event arrangementsreactivation.
WHO YOU ARE
- A positive attitude
- Excellent communication and influencing skills with the experience of building relationships across the company.
- Impeccable attention to detail and high degree of accuracy
- Ability to handle sensitive information with discretion
- Excellent administrative and organisational skills
- Ability to foresee changes and reprioritise where necessary, experiencing managing change – through rapid growth
- Partnering with divisional EA and BA’s to work collaboratively as a community
- Demonstrating initiative and flexibility
- Ability to work at a fast paced ever changing environment
- Is risk aware and builds contingency into plans
- Effective use of inhouse software systems.
WHAT WE OFFER
Our industry-leading award-winning benefits package shows how much we value our people. We know they're at the heart of L'Oréal's success, so we offer a fair and competitive package to help you thrive.
Enjoy perks like money-saving offers, free mortgage advice, share options and an enhanced pension plan. Love our brands? You'll get up to 60% off iconic names like YSL, CeraVe, Armani, Kiehl's and Garnier! Because health matters, we offer private medical and dental insurance, discounted gym memberships, and onsite mental health support. We also provide enhanced family leave for all and up to 4 weeks of paid fertility leave, so you can prioritise what matters most.
Learning is in our DNA at L'Oréal. We'll help you master your role, build skills, and access top-notch leadership programs and monthly expert talks. And there's lots more too!
WHO WE ARE
L’Oréal is present in 150 markets on five continents. For more than a century, L’Oréal has devoted itself solely to ‘Create beauty that moves the world’; it is now the industry world leader with €29 billion consolidated sales. Together, we solve complex challenges at scale, while making sure we stay committed to making the world a more inclusive and a better place for everyone & our planet. Experience the excitement of agility to shape the future of beauty; where diversity and purpose come together to create meaningful impact.
In the Professional Products Division, our mission is to be the partner of choice for the professional hair industry. Inspiring stylists and creating desirability amongst consumers with meaningful brands. We’re the founding Division for the L’Oréal group, with a rich history over 110 years. The 8-brand portfolio includes the likes of L’Oréal Professionnel, Kérastase, Redken and Matrix and the division is universally known for exclusively supplying salons and other professional customers with the most advanced technologies in hair and beauty products.
HOW WE RECRUIT
At L’Oréal, we take pride in creating a diverse, equitable and inclusive environment where everyone is welcome and their contributions are valued. When we recruit, hire, train, promote or engage in any other employment practice, we are committed to being an inclusive employer regardless of race, religion, gender identity, sexual orientation, national origin, age, socioeconomic status, medical condition or disability, or any other protected status. When we look for talent, we welcome difference - different backgrounds, experiences, personalities and perspectives. The beauty we find in our differences gives us the freedom to go beyond. That’s the beauty of L’Oréal.