Hello, we’re L’Oréal, We're not just building brands, we're shaping how the world experiences beauty (and it takes a lot of cool jobs to do it). Intrigued? Keep reading, this might be the opportunity you've been searching for.
Join us as an Administrative Assistant supporting Selective Distribution Agreements (SDA) — you’ll be the organisational backbone ensuring our luxury brands’ exclusivity through precise data management, flawless contract administration in Ironclad, and reliable, on-time delivery of project tasks that keep SDA rollouts running smoothly.
A Day in the Life:
You report to the SDA Project Manager and work closely with the Master Data Business Relationship Manager to administratively deliver Selective Distribution Agreement rollouts that protect our luxury brands’ exclusivity. You are the organisational backbone of the SDA process — issuing and tracking contracts in Ironclad, maintaining an accurate retail-estate database, preparing training/upskilling materials, generating timely reports, and liaising with Commercial and Retail stakeholders to ensure projects stay on track and deadlines are met.
Key Responsibilities:
• Support for SDA Rollouts: Assist the SDA Project Manager with the administrative aspects of Selective Distribution Agreement rollouts. This involves This involves utilising Iron Clad (a system used by the Master Data team) to issue SDAs to retailers, by meticulously entering and tracking the progress of contracts in the system.
• Documentation and Database Management: Ensure the accuracy of the database that tracks the retail estate of luxury brands by performing regular and precise data entry. Manage a centralised filing system for all SDAs, including data entry for new agreements and updates.
• Training and Upskilling Assistance: Assist in the preparation and coordination of materials for training and upskilling sessions on SDA processes for Commercial and Retail teams.
• Administrative Project Support: Provide general administrative support for SDA-related projects and initiatives as directed by the SDA Project Manager, often involving data input and report generation from various systems.
Who You Are:
You’re a highly organised and detail-oriented administrative professional who treats data accuracy and confidentiality as non-negotiable.
You thrive under tight deadlines, consistently delivering precise work while managing competing priorities.
Fast to learn new systems and processes, you adapt quickly, take initiative, and work autonomously to keep projects moving.
You communicate clearly and collaborate effectively with Commercial, Retail and Master Data stakeholders — and a formal degree isn’t required; equivalent administrative experience and a strong track record in database management and high-volume data entry will make you successful in this role.
WHAT WE OFFER
Our industry-leading award-winning benefits package shows how much we value our people. We know they're at the heart of L'Oréal's success, so we offer a fair and competitive package to help you thrive.
Enjoy perks like money-saving offers, free mortgage advice, share options and an enhanced pension plan. Love our brands? You'll get up to 60% off iconic names like YSL, CeraVe, Armani, Kiehl's and Garnier! Because health matters, we offer private medical and dental insurance, discounted gym memberships, and onsite mental health support. We also provide enhanced family leave for all and up to 4 weeks of paid fertility leave, so you can prioritise what matters most.
Learning is in our DNA at L'Oréal. We'll help you master your role, build skills, and access top-notch leadership programs and monthly expert talks. And there's lots more too!
WHO WE ARE
L’Oréal is present in 150 markets on five continents. For more than a century, L’Oréal has devoted itself solely to ‘Create beauty that moves the world’; it is now the industry world leader with €29 billion consolidated sales. Together, we solve complex challenges at scale, while making sure we stay committed to making the world a more inclusive and a better place for everyone & our planet. Experience the excitement of agility to shape the future of beauty; where diversity and purpose come together to create meaningful impact.
In the L’Oréal Luxe Division, we create the very best of luxury beauty. Our portfolio makes up 26 brands of which 17 are global, including the highly-aspirational and multi-expert ones such as Lancôme, Yves Saint Laurent and Giorgio Armani. Thanks to our strong, balanced and complementary portfolio as well as our incredibly talented team of experts we are perfectly equipped to meet the endless and all-encompassing demands of luxury consumers around the world.
HOW WE RECRUIT
At L’Oréal, we take pride in creating a diverse, equitable and inclusive environment where everyone is welcome and their contributions are valued. When we recruit, hire, train, promote or engage in any other employment practice, we are committed to being an inclusive employer regardless of race, religion, gender identity, sexual orientation, national origin, age, socioeconomic status, medical condition or disability, or any other protected status. When we look for talent, we welcome difference - different backgrounds, experiences, personalities and perspectives. The beauty we find in our differences gives us the freedom to go beyond. That’s the beauty of L’Oréal.