Finland Uusimaa, Helsinki
Human Resources
Full - Time
18-May-2020
Are you interested in payroll and strong in administrational tasks? Are you looking for an exciting and diverse job in an international and dynamic working environment? Are you ready to take responsibility and make things happen? Then you might be just the talent we are looking for to strengthen our Corporate team as the Payroll and Administrative Coordinator.

As the Payroll and Administrative Coordinator, you carry out all activities relating to preparing payroll for the Finnish subsidiary, securing data quality and contributing to Nordic Excellence Service Function. The role has a strong focus on administration mixed with supporting employees in matters regarding pay. In addition to payroll the Payroll and Administrative Coordinator will be responsible for administrative tasks at the Finnish office to keep things running smoothly. The role reports to HR Manager in Finland.

Your main responsibilities are:

Handle variable aspects of pay and personnel movements within the pay Information System, control pay updates and report anomalies to service providers
Make sure all HR tools are in place and that key master data (SAP) is linked and administration processes are managed consistently
Function as the contact person to our outsourced payroll service
Contribute to the Nordic Excellence Service goals to create common synergies and processes on payroll across the Nordics, professionalize standards, and adhere to Group norms
Carry out social security declaration and maintain relations with social security bodies
Provide support and assistance to the HR team and to associate on matters relating to the pay and HR services to employees
Report on problems affecting payments
Handle the time reporting system 
Handle employee lunch benefit process
Manage car leasing process and operate as a key contact person to our fleet partner
Contact person to our office management service provider
Invoice handling & coordinating arriving goods and mail at the office 

Our ideal candidate:

Has at least 2 years of experience from a similar job
Has the ability to manage several projects and an eye for detail
Is an excellent user of systems in general, especially Excel. SAP experience is an asset 
Knowledge of the Finnish labor laws is seen as an asset
Thrives within a fast paced and dynamic payroll environment 
Delivers excellence with agility and rigor
Enjoys making sure administrational tasks run smoothly 
Is fluent in English and Finnish.

Working with salary data, it is important that you are thorough and detail-minded, but at the same time you enjoy the contact with managers and employees. You communicate clearly, have a service gene and take responsibility.

We are looking for Payroll and Administrative Coordinator to start 1st of September 2020. The position is a fixed-term maternity cover until end of June 2021 and based in Espoo. Applications are reviewed on a rolling basis, so do not wait to apply! We welcome everyone to apply no matter your gender, ethnicity, physical abilities, religion or sexual orientation.

What’s in it for you?

We offer you great challenges and opportunities including an individual career plan, coaching leadership, an extensive catalogue of e-learnings, competitive personnel benefits, modern offices, and a dynamic working environment with engaged and skilled colleagues. Our Nordic organization counts close to 1000 employees based in the four Nordic capitals, Denmark being the Nordic headquarter and L’Oréal Finland counting for 110 employees.

Who are we?

L’Oréal is present in 150 countries on five continents, and has a unique international portfolio of 36 brands. The Group generated sales amounting to 29.9 billion euros in 2019 corresponding to a 8,0% increase from 2018, and e-commerce growing by 52,4% accounting for 15,6% of sales. As market leader, we continuously deliver innovation and digital solutions that can bring beauty to all people around the world. L’Oréal truly embraces entrepreneurship and you’ll have the chance to conceptualize ideas and bring them to life in an agile way not least through continued digital innovation. 
We believe diversity fosters creativity and accelerates innovation. To ensure that our products meet the needs of every form of beauty in every culture, our team members must be as diverse and inclusive as the world itself. We believe in protecting our planet in order for us all to thrive, and L’Oréal’s sustainability strategy “Sharing Beauty With All” sets ambitious sustainable development objectives across the Group’s value chain. L’Oréal has been recognized by CDP® for our sustainability commitments and the Ethisphere Institute, for the standard of ethical business practices, a 2019 World’s Most Ethical Company®. In 2019 L’Oréal was for the 3rd time ranked among the TOP 5 most gender-balanced companies in the world by Equileap. 

Join L’Oréal. Lead the change.