L'Oréal Travel Retail Americas
Assistant
WHO WE ARE
At the heart of our company lies a dedication to innovation and progress. In all markets where we operate, we're committed to fostering excellence, empowering talented individuals, and leading the way in various industries.
Join L'Oréal: As the world's #1 beauty company, with a presence in over 150 markets, we are embarking on a transformative journey that embraces sustainability, digital innovation, and societal progress. We are dedicated to shaping the future of beauty by harnessing the power of technology, data, and science to tackle global challenges while staying true to our social and environmental commitments.
With 86,000 dedicated employees spread across 150 countries, L'Oréal leads the global beauty industry and pioneers’ beauty technology. Our portfolio comprises 36 international brands grouped into four divisions. For over a century, we've been committed to making beauty accessible to all, and our goal is to reach another billion consumers worldwide through innovation.
Now, it's your moment to shine. If you are experienced, embrace challenges, value continuous learning, and want to create a positive impact, we invite you to join our diverse teams. Whether you're an industry veteran or a seasoned professional, we are always on the lookout for exceptional talents to contribute to our mission.
About Travel Retail
Travel Retail Americas oversees all Travel Retail operations across the Americas (over 900 points of sale) including airports, cruise ships, airlines, downtown duty-free stores, and border stores.
A DAY IN THE LIFE
The assistant role is responsible for supporting office operations through administrative and organizational follow-up of the Marketing & Retail team's activities.
Responsibilities:
- Provide comprehensive administrative and technical support, including calendar management, call reception, business travel coordination, expense receipt entry, mail processing, drafting responses, and managing office supply orders.
- Organize and coordinate departmental meetings and major events such as sales conferences, area visits, international meetings, strategic planning sessions, and prospectives.
- Prepare purchase orders and monitor budgets and expenditures, including closet orders, ensuring financial accuracy and compliance.
- Develop and maintain presentation files with up-to-date marketing data to support team initiatives.
- Coordinate onboarding activities for new employees, including planning FIT courses and managing IT and telecommunication requests.
- Facilitate communication and collaboration across departments such as Sales, Merchandising, PR, and Training to ensure alignment and efficiency.
- Liaise with external service providers, including market research firms, advertising agencies, and media buying agencies, to support marketing efforts.
- Distribute marketing materials and information within the department, including magazines and digital files.
- Plan and manage logistics for project presentations and annual events, including Global Days, ensuring seamless execution.
- Assist in furnishing event and meeting spaces in accordance with current merchandising concepts to enhance brand presence.
- Serve as a key liaison between stakeholders and Head Offices for subsidiaries, ensuring clear and effective communication
Required Qualifications:
- Excellent communication and interpersonal skills.
- Strong analytical skills to evaluate situations, identify problems, and develop effective solutions.
Demonstrated ability to maintain high energy levels and manage stress effectively in fast-paced environments.
- Skilled in organizing events and managing multiple priorities to meet deadlines efficiently.
- Proactive approach to identifying challenges and implementing practical solutions.
- Competent in preparing and delivering informative briefings to stakeholders.
- Ability to motivate and involve team members to foster a positive and productive work environment.
- Strong planning, organizational, and time management abilities.
Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!
We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting [email protected]. If you need assistance to accommodate a disability, you may request an accommodation at any time.
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