Executive Assistant I – Global Marketing, Kiehl’s DMI
Managers: Deputy General Manager & Senior Vice President, Global Marketing
Location: 10 Hudson Yards, New York, NY

Hello, we’re L’Oréal.

We’re not just building brands; we’re shaping how the world experiences beauty (and it takes a lot of cool jobs to do it). Intrigued? Keep reading—this might be the opportunity you’ve been searching for.

A Day in the Life:

As an Executive Assistant I at Kiehl’s DMI, you’ll be the right hand to two senior leaders, ensuring their days run smoothly and efficiently. You’ll also play a key role in organizing the global calendar for the brand, coordinating meetings, events, and travel logistics.

Here’s what you’ll be working on:

Administrative Management:

• Manage the calendars and agendas of two Leadership Team members, including top management and stakeholder meetings.
• Organize business travel and logistics for internal and global meetings, and manage expense reports.
• Coordinate the delivery of supporting materials for meetings.

Team Collaboration:

• Liaise with HR to onboard and offboard team members.
• Co-organize events and projects to support Leadership Team objectives.
• Foster team spirit by organizing team events, including offsite gatherings.
• Ensure effective communication with the wider brand team.

Operational Support:

• Maintain and update distribution lists.
• Provide administrative and technical support, including managing calls, preparing expense reports, and ordering office supplies.
• Assist with communication tools and support business activities, such as updating PowerPoint presentations and formatting Excel spreadsheets.

We Are Looking For:

You’ll thrive in this role if you:

• Are highly organized and detail-oriented, with a knack for managing multiple priorities.
• Have excellent communication and interpersonal skills.
• Are tech-savvy and proficient in tools like Microsoft Office (Excel, PowerPoint, Outlook).
• Enjoy working in a fast-paced, collaborative environment.
• Have prior experience in an administrative or executive assistant role (preferred but not required).

What’s In It For You:

• A place to grow: Access to unlimited learning opportunities, mentorship programs, and career progression.
• Flexibility: Hybrid work policy (3 days in office, 2 days remote) and flexible time off, including Summer Fridays.
• Competitive benefits: Medical, dental, vision, 401K, and pension plan.
• Perks: VIP access to discounted products, monthly mobile allowance, and wellness programs.
• A diverse and inclusive environment: Join a team where every difference is celebrated, and everyone feels they belong.

Who We Are:

L’Oréal is present in 150 markets on five continents. For more than a century, we’ve been devoted to creating beauty that moves the world. Together, we solve complex challenges at scale while staying committed to making the world a more inclusive and sustainable place for everyone—and our planet.

We’re committed to guaranteeing inclusive recruitment processes and advocating for hiring and promoting each candidate in an ethical and equitable way. The Group strictly prohibits discrimination against any applicant for employment because of the individual’s gender identity or expression, sexual orientation, visible and/or invisible disabilities, socio-economic and/or multicultural origins, health conditions, age, religion, or any other characteristics protected by law.