HR Administrator - Retail (12 month FTC)
We are looking for an agile HR Retail Administrator to become the operational heartbeat of our retail team. From orchestrating the entire employee lifecycle to driving innovative process improvements, you will play a pivotal role in ensuring our people and payroll systems run like clockwork. If you thrive in a fast-paced environment and are passionate about delivering a world-class employee experience through data integrity, we want to hear from you!
A DAY IN THE LIFE
•Manage and respond to queries in the HR Retail Admin Inbox
•Process, prepare, distribute, and coordinate all aspects of employee administration throughout the employee life cycle. This includes creating contracts of employment for new starters, changes of contract for internal moves, long service milestones, letters, supporting right to work checks, managing overpayments, processing bonus payments, logging sick notes and reference requests.
•Support our payroll team by ensuring all changes have been processed correctly and in a timely manner via HR system ready for payroll deadlines.
•Maintain internal filing and key HR database systems (One Profile, Tamigo, Storeforce and Right Check). Regularly check the data that has been inputted to ensure that there are high levels of data integrity.
•Notifying and tracking overpayments to current and ex-employees.
•Updating and upskilling our managers and our employees through our communication channels.
•Raising HR Retail purchase orders.
•Advise employees on Family Leave policies, planning and processing family leave in the system - working directly with payroll and preparing and distributing related documentation.
•Process improvements & projects: Constantly reviewing the HR Administrative processes to ensure they are as efficient and effective as possible. Support the Head of HR Retail, HR Business Partners with ad-hoc projects.
•Team support: working in a small HR Operations team you will share responsibilities evenly and support other members with their activities, covering for absence and workload fluctuations.
•Ensure that Data within all our systems (One Profile, Tamigo, Storeforce, Anaplan, OAPass etc) is processed accurately and maintained regularly with regular checks.
WHO YOU ARE
Attentive to detail and a getting it right first-time mentality.
Strong in planning and organisation skills – with an ability to appropriately re-prioritise and change as required.
Solutions orientated, can do’ mindset with the ability to work at pace, cope with ambiguity, resolve issues and improve processes.
A professional, diplomatic and friendly manner with strong customer service skills.
Ability to understand data, draw accurate conclusions and communicate key messages succinctly.
Excellent communication and influencing skills with experience of building relationships across an organisation.
Interested in technology and new innovative ways of giving employees a better experience.
Good PC skills with an intermediate knowledge of Microsoft Office (Word, Excel and PowerPoint).
The ability to work accurately at a fast pace.
WHAT WE OFFER
Our industry-leading award-winning benefits package shows how much we value our people. We know they're at the heart of L'Oréal's success, so we offer a fair and competitive package to help you thrive.
Enjoy perks like money-saving offers, free mortgage advice, share options and an enhanced pension plan. Love our brands? You'll get up to 60% off iconic names like YSL, CeraVe, Armani, Kiehl's and Garnier! Because health matters, we offer private medical and dental insurance, discounted gym memberships, and onsite mental health support. We also provide enhanced family leave for all and up to 4 weeks of paid fertility leave, so you can prioritise what matters most.
Learning is in our DNA at L'Oréal. We'll help you master your role, build skills, and access top-notch leadership programs and monthly expert talks. And there's lots more too!
WHO WE ARE
L’Oréal is present in 150 markets on five continents. For more than a century, L’Oréal has devoted itself solely to ‘Create beauty that moves the world’; it is now the industry world leader with €29 billion consolidated sales. Together, we solve complex challenges at scale, while making sure we stay committed to making the world a more inclusive and a better place for everyone & our planet. Experience the excitement of agility to shape the future of beauty, where diversity and purpose come together to create meaningful impact.
In the L’Oréal Luxe Division, we create the very best of luxury beauty. Our portfolio makes up 26 brands of which 17 are global, including the highly-aspirational and multi-expert ones such as Lancôme, Yves Saint Laurent and Giorgio Armani. Thanks to our strong, balanced and complementary portfolio as well as our incredibly talented team of experts we are perfectly equipped to meet the endless and all-encompassing demands of luxury consumers around the world.
HOW WE RECRUIT
At L’Oréal, we take pride in creating a diverse, equitable and inclusive environment where everyone is welcome, and their contributions are valued. When we recruit, hire, train, promote or engage in any other employment practice, we are committed to being an inclusive employer regardless of race, religion, gender identity, sexual orientation, national origin, age, socioeconomic status, medical condition or disability, or any other protected status. When we look for talent, we welcome difference - different backgrounds, experiences, personalities and perspectives. The beauty we find in our differences gives us the freedom to go beyond. That’s the beauty of L’Oréal
We are a Disability Confident Employer and will offer an interview to applicants with a disability or long-term condition who best meet the minimum/essential criteria for the role. You can let us know if you would like your application to be considered under the Disability Confident Scheme within your application.