Job Title – Sr. Document Control Specialist
Location: North Little Rock, AR
Reports To: Sr. Manager, Quality Assurance
Who We Are: For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.
At L'Oréal Operations, we create innovative, inclusive, and sustainable beauty together with our business partners by designing, developing, sourcing, manufacturing, and distributing over 6 billion products globally every year. We support over 36 brands across four L’Oréal divisions. We are consumer-oriented, and we act responsibly all along the value chain.
What You Will Do: To ensure the efficient and accurate distribution of technical documentation from DGO, R&I, and Technical Packaging to the plant. This role is responsible for the release of finished products and the comprehensive entry and maintenance of quality master data to support plant operations.
What We Are Looking For:
- Bachelor’s degree required.
- Strong MS Excel skillset required.
- SAP Experience preferred.
- Ability to multi-task many projects simultaneously.
- Must be able to anticipate needs and work proactively.
- Must have strong analytical skills.
- Must be organized, detail-oriented, and able to work without supervision.
Requirements
- Work independently on routine tasks.
- Serve as subject matter expert within functional area.
- Serve as technical expert within job function.
- Possess a conceptual understanding of all Quality functions and business areas.
- Resolve difficult technical issues.
- Prioritize tasks to meet deadlines.
The functions of Sr. Document Control include, but are not limited by the following:
- Systems Navigation & Release: Daily use of SAP, Flexnet, and DGO Quality External Site; Daily release of Finished Goods through the SAP Lot Dossier System; Investigate delays or issues with releases; Block or release finished goods within Fusion when necessary.
- Document Management: Maintain knowledge and understanding of the Quality manual and Methods (CDCs); Manage OFF / FP (PIF) / SP / Annulled OFF and FIL Code Documents; Distribute DGO Documents to internal personnel; Maintain the DGO Mailbox and email distribution rules.
- Material Master Data: Creation and maintenance for Raw Materials, Bulk (Tracking Sheets/BOM Creation), Components (Code De Base - ZCB), and Finished Goods (Grouping Codes/BOM Review/FIL Code Review).
- Inspection Plan (IP) Management: Create and maintain IPs for Raw Materials, Bulk, and Components; Acquire analytical specifications from databases; Certification-Decertification maintenance; Manage QC-QA of Bulk within PF/SF IP; SCOOP IP Management and Sub-contracting test management.
- Auditing & Reporting: Audit Master Data for accuracy; Amadeus Error Reporting; New Item Code Report and Tracking; Internal Auditing; Raw Material Tare Validation.
- Operational Support: Maintenance of contract manufacturing Blue Book Platform; FlexNet and SAP LBO; End of Life management; Health of Inventory monitoring.
- Quality Systems Administration: Serve as IT systems administrator and trainer for Quality; Manage Non-Conformance, Document Control, Change Management, Deviations, and Industrial Feasibility projects.
What’s In It For You:
- Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
- Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
- Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)
- Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
- Employee Resource Groups (Think Tanks and Innovation Squads)
- Access to Mental Health & Wellness Programs
Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!
We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.