Shanghai, Shanghai Shi
Operations
Full - Time
14-May-2021
Job scope:
· Takes care of all administrative and technical assistance: calendar management, reception of calls, organization of business travel, visits from Corporate, Zones & suppliers, entering receipts for expenses & payment handling in compliance with finance procedures, processing mail, preparing responses, orders for office equipment, etc.
· Organizes and maintains files with updated data,
· Draws up purchase orders, monitors the team's budget and expenditure: training, travel …
· Distributes and relays information,
· Handles delicate and unexpected situations and facilitates the resolution of ongoing problems,
· Tracts as an alert for deadlines and priorities in order to anticipate issues
Skills and qualifications required:
ORGANIZES/OPTIMIZES THE ACTIVITY OF THE MANAGER OR TEAM 
Anticipates, takes the initiative, and handles priorities, 
• Handles the manager or team's calendars, 
• Carries out all activities while displaying a sense of service, availability, and responsiveness. 
SORTS, RE-PROCESSES, AND DISTRIBUTES INFORMATION 
• Drafts simple or complex responses to letters and emails, 
• Summarizes and analyzes important points in the responses made, 
• Identifies useful documents and information within the department's sector and handles their distribution, 
• Works alongside relevant networks to ensure smooth communication, while respecting rules on discretion and confidentiality 
HANDLES ADMINISTRATIVE ACTIVITIES 
• Implements administrative tasks relevant to his/her area of activity and reports on it, 
• Updates administrative and/or technical data (indicators and monitoring tools), 
• Uses the professional applications available for his/her activity, 
• Shows an awareness of and curiosity for his/her sector (vocabulary, rules, processes, network, etc.). 
• keep strong networking for efficient organization with Corporate & Other Departments • Vendor Master Bridge creation: Check the application form and supporting document & ensure signature process & follow-up 
HANDLES PROJECTS ACCORDING TO DEPARTMENTAL ORGANIZATION 
• Takes responsibility for all or part of a project & ensure advancement of projects with internal or external partners
• Handles contacts with participating parties according to the level of their contribution to the project

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