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Central SingaporeSingapore
Administrative & Assistantship
Full - Time
16-Mar-2021

Who are we?

We wake up every morning because there is excitement in knowing that everyone we work with has a tremendous impact on a larger vision. We empower billions of people to be the canvas for self-expression inspiring confidence and self-belief every day. When they feel good, we feel good. It's contagious! That’s why we surround ourselves with other 88 000 L'Oréal driven thinkers and doers to spark innovation and build a true leading brand powerhouse offering beauty for all across 36 international brands and 150 countries.

When we create a product or experience that makes our hearts beat faster, we know we’re onto something. Something that will win the hearts and minds of another billion.

What are we looking for? 

A passionate and strong team assistant to take responsibility for the administrative and organizational follow-up of a manager/team's activities.

  • Takes care of all administrative and technical assistance: calendar management, reception of calls, organization of business travel, entering receipts for expenses, processing mail, preparing responses, orders for office equipment, DED setup, etc.
  • Checks emails daily in order to act/alert if required.
  • Organizes and coordinates the manager's and team's activities.
  • Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.).
  • Puts together and maintains files and aids for internal and external meetings, and drafts reports.
  • Gathers, communicates, and dispatches information throughout the team.
  • Handles delicate and unexpected situations and facilitates the resolution of ongoing problems.
  • If necessary, works in partnership and shares some of his/her assistantship activities with another assistant.
Ideal candidate shall have:
  • At least 8 years experience in administrative role reporting directly to upper management
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences